Guide for presenters

The IWA World Water Congress & Exhibition is the global event for water professionals covering the full water cycle. As the Congress rotates through cities and countries each event has an extra emphasis on issues of specific interest to the region. The 2020 edition taking place in Copenhagen will have as key focus the digital economy, smart and liveable cities, entrepreneurship and diffusion of innovation, climate change adaptation , community and customer engagement, and sustainability. 

KEY DATES

30 Oct 2019
Submissions deadline

Apr 2020
Authors notification

30 Jun 2020
Express of interest to attend

15 Nov 2020
Author registration deadline

1 Apr 2021
Full papers submission

Platform presentations

Only few submission were selected for a platform presentation. As oral presenter you will have 15 min to present your paper in the assigned technical session.

Presentation date and time

As a platform presenter, you will have a slot in the programme, which means that you will have around 15 minutes to present your work on a power point presentation . The programme committee will allocate your presentation in a session with much related topics that will allow you to share your work within a very interested audience. You may start preparing your presentation using presentation template.

Certification of attendance

The certification of attendance will be sent after the event by email.

Full paper submission

After the peer-review process, the highest quality papers will be selected and authors will receive an invitation to develop full manuscripts to be submitted for publication in one of the IWA journals (namely: Water Science and Technology; Water Science and Technology: Water Supply; Journal of Water Reuse and Desalination; or Journal of Hydroinformatics). Please note that acceptance of a paper for conference presentation does not guarantee subsequent acceptance for journal publication, the final decision on journal publication lies with the journals’ Editor-in-Chief.

Online Congress Preprint Proceedings

The digital proceedings compile all the papers (abstract or full papers) submitted to the event and accepted to be part of the programme. Therefore, all papers of the programme may be uploaded to the proceedings, if the author agrees. The proceedings will be available for all registered delegates around 1 week before the Congress.

This is not considered as publication (no ISSN no ISBN) and this is not mandatory.

If you do not wish your paper to be accessible for all delegates of the congress please let us know at wwce2020programme@iwahq.org. Only your name and title of the presentation will be listed.

Please note that your power point presentation will not to be part of the online pre-print proceedings.

2020 IWA Copyright: Authors automatically hold the copyright to their conference submissions, if the paper is accepted by the conference, the authors agree that their paper or abstract or poster can be used by the conference in the preprint proceedings of the event using the online platform (unless the authors expressly ask that this is excluded). The authors also agree that the conference organisers can send their papers to IWA Publishing for possible publication in their journals. If accepted in the journal the authors will pass their copyright to the publisher unless they are choosing to publish with an Open Access licence.

FAQ (Frequently asked questions)

I would like to deliver an oral presentation but my paper is selected for a poster presentation?

All the applications are reviewed by the Programme Committee in order to elaborate the programme. After extensive review from the Conference Programme Committee the submission is decided to be presented as a poster. Please note that only few papers are selected to be presented at platform.

What do you mean with “platform presenter”?

As a platform presenter, you will have a slot in the programme, which means that you will have around 15 minutes to present your work on a power point presentation. The Programme Committee will allocate your presentation in a session with much related topics that will allow you to share your work within a very interested audience.

My work was developed by 2 research institutes, may we have 2 presenters of the paper?

Unfortunately, only one person may present the paper. You may explain the audience the scope of the work and institution involved during your presentation.

Is it possible to use Keynote (mac) instead of Power Point (Microsoft) for the oral presentation ?

We can not run Keynote mac on the presentation laptops. Please make sure that you send your presentation in power point.

Poster Pitch Pesentations

Only a few posters were selected to have a short slot in the Programme to present their work. As poster pitch presenter, you will 4 minutes to present your poster at the end of the Technical Session. As a poster author you will also have a place at the venue to display the hard copy of poster.

Presentation of poster pitch

  • Remember you will have 4 minutes  to present your poster.
  • Your poster digital will be displayed on the screen.
  • You can prepare your poster using the following template.
  • As poster author you will also have a place at the venue to display the hard copy of poster.

Certification of attendance

The certification of attendance will be sent after the event by email.

Poster display

As a poster author you will also have a place at the venue to display your poster. You are requested to print and bring the hard copy of your poster to the venue and upload a digital version of the poster (to be available at the technical session).

  • Please use the standard template that can be accessed via this link. It is recommended to use this template but it is not compulsory.
  • Poster presenters need to print their own poster and bring it to the conference
  • The poster size must be 800 mm wide by 1200 mm long. The dimensions relate to the physical space for poster display.
  • The digital version of your poster will be uploaded on the Conference online proceedings. A few weeks before the conference, the Conference Secretariat will send the authors the instructions of how to upload the digital poster.

Online Congress Preprint Proceedings

The digital proceedings compile all the papers (abstract and digital poster) submitted to the event and accepted to be part of the programme. Therefore, all papers of the programme may be uploaded to the proceedings, if the author agrees. The proceedings will be available for all registered delegates around 1 week before the Congress.

This is not considered as publication (no ISSN no ISBN) and this is not mandatory.

If you do not wish your paper to be accessible for all delegates of the congress please let us know at wwce2020programme@iwahq.org. Only your name and title of the presentation will be listed.

Please note that your power point presentation will not to be part of the online pre-print proceedings.

2020 IWA Copyright: Authors automatically hold the copyright to their conference submissions, if the paper is accepted by the conference, the authors agree that their paper or abstract or poster can be used by the conference in the preprint proceedings of the event using the online platform (unless the authors expressly ask that this is excluded). The authors also agree that the conference organisers can send their papers to IWA Publishing for possible publication in their journals. If accepted in the journal the authors will pass their copyright to the publisher unless they are choosing to publish with an Open Access licence.

Full paper submission

As a Poster Presenter for the event, we do not require you to submit a full paper, however should you wish to submit a full paper for consideration for IWA publishing, please do so here: https://www.editorialmanager.com/wst/ You may use the template and find the guidelines for preparing the manuscript on the website of IWA publishing.

Please note that acceptance of a poster for conference presentation does not guarantee subsequent acceptance for journal publication, the final decision on journal publication lies with the journals’ Editor-in-Chief.

Poster presentations

As a poster presenter you will get to display a hard copy of your poster during the whole Congress, your work be acknowledged in the programme book and Congress website, and your digital poster will be available to all delegates in the Congress App and digital Proceedings.

Poster display

As poster author you will also have a place at the venue to display your poster. You are requested to print and bring the hard copy of your poster to the venue and also to upload a digital version of the poster ( to be available at the online preprint proceedings) .

  • Please use the standard template that can be accessed via the link . It is recommended to use this template but it is not compulsory.
  • Poster presenters need to print their own poster and bring it to the conference
  • The poster size must be 800 mm wide by 1200 mm long. The dimensions relate to the physical space for poster display.
  • The digital version of your poster will be upload on the Conference online preprint proceedings. Few weeks before the conference, the Conference Secretariat will send the authors the instructions of how to upload the digital poster.

Online Congress Preprint Proceedings

The digital proceedings compile all the papers (abstract and digital poster) submitted to the event and accepted to be part of the programme. Therefore, all papers of the programme may be uploaded to the proceedings, if the author agrees. The proceedings will be available for all registered delegates around 1 week before the Congress.

This is not considered as publication (no ISSN no ISBN) and this is not mandatory.

If you do not wish your paper to be accessible for all delegates of the congress please let us know at wwce2020programme@iwahq.org. Only your name and title of the presentation will be listed.

Please note that your power point presentation will not to be part of the online pre-print proceedings.

2020 IWA Copyright: Authors automatically hold the copyright to their conference submissions, if the paper is accepted by the conference, the authors agree that their paper or abstract or poster can be used by the conference in the preprint proceedings of the event using the online platform (unless the authors expressly ask that this is excluded). The authors also agree that the conference organisers can send their papers to IWA Publishing for possible publication in their journals. If accepted in the journal the authors will pass their copyright to the publisher unless they are choosing to publish with an Open Access licence.

Full paper submission

As a Poster Presenter for the event, we do not require you to submit a full paper, however should you wish to submit a full paper for consideration for IWA publishing, please do so here: https://www.editorialmanager.com/wst/ You may use the template and find the guidelines for preparing the manuscript on the website of IWA publishing.

Please note that acceptance of a poster for conference presentation does not guarantee subsequent acceptance for journal publication, the final decision on journal publication lies with the journals’ Editor-in-Chief.

Certification of attendance

The certification of attendance will be sent after the event by email upon request.

For further question please visit Frequently Asked Questions (FAQ) at the contact section of the conference website.

Workshop Organisers

As a workshop presenter you are in charge of the development of your session during the Congress.

Development of workshop

  • Confirmation with possible invited speakers (please note they must be registered to the conference in order to participate in the workshop)
  • Make sure to get the material (presentations, flyers, etc) from the participants invited to your workshop. Further details on how to upload your presentation will be available at a later date.
  • Bring any extra office supplies (i.e. markers, sticky notes, USB devices) required to successfully accomplish the workshop’s goals.
  • Use the template for PowerPoint presentations. The use of this template its not mandatory but is highly recommended.
  • Confirmation of the date/ time of the session you are organising will be available on the Congress Programme.

Join us in Copenhagen! See you in...