Frequently Asked Questions

Outlined below are frequently asked questions often asked about the Conference.  If you cannot find the answer to your query, please see contact details below.

Frequently Asked Questions

Abstract Submission

Deadline has already passed and I forgot to submit my abstract. Can it still be considered for the IWA Congress?

If the abstract submission for WWCE 2018 is already closed – the deadline is 1 October – and the review process is finished, we regret that it is not possible to consider your paper for this conference. However, your paper may be relevant to one of the several conferences the IWA organizes throughout the year. Please visit www.iwa-network.org/all-events/ for more information.

Which is the official language of the conference?

The official language of the conference is English and the communication with the Secretariat should be in English.

How do I know the status of my paper?

All authors have been notified  positive or negative for their submission early April. If you have not received any notification email, please contact the conference secretariat at wwce2018programme@iwahq.org.

Platform Presentation

What do you mean by “platform presenter”?

As a platform presenter, you will have a time slot in the programme, which means that you will have around 15 minutes to present your work during a session.

I have been notified that my abstract has been accepted for an oral presentation. Do I need to prepare a full paper?

If you want to be considered for publication in one of IWAP journals (Water Science & Technology, Water Supply, Water Practice & Technology) and to have your full paper to be included in the online pre-print proceedings of the Congress, yes. To provide your full size paper please login to your profile with the details indicated on the acknowledgment email, delete your initial abstract and upload your full paper. Please do not create a new profile only for your full paper. If you face some difficulties, please contact the congress secretariat at wwce2018programme@iwahq.org.

I have been notified that my abstract has been accepted for an oral presentation but I do not want to submit a full paper. Is that possible?

Yes, it is possible. In this case, only your abstract will be included in the online pre-print proceedings. If you want to update the abstract to be included in the online pre-print proceedings of the Congress please login to your profile with the details indicated on the acknowledgment email and replace the previous version of the abstract.

Will my full size paper be published in a peer reviewed scientific journal?

The submitted full papers will be sent to the IWA journals (Water Science & Technology, Water Supply, Water Practice & Technology) for further review. Please note that acceptance of a paper for conference presentation does not guarantee subsequent acceptance for journal publication and the final decision on journal publication lies with the journals’ Editor-in-Chief. IWA Publishing will contact the authors accordingly. In general it is not mandatory for authors with abstracts that have been selected for a platform presentation to submit a full paper.

Where can I find the template to prepare the full paper?

The template is indicated in your profile within the submission system. Please click here and login with your credentials indicated in the acknowledgment email. You can find the template under “Abstracts” – “Templates” field. Alternatively you can find the template here.

I want to prepare the presentation for my paper. Where can I find the template?

Only authors with an oral presentation should prepare a presentation according to the template on your profile. Please login to your profile with your login details indicated on the acknowledge email by 1 September. The templates are available there. Please have in mind that the presentation will be only for 15 minutes. Alternatively you can find the template and instructions here.

Where can I upload the presentation for my paper?

In order to upload your presentation file you need to login to your profile. Under the section “Abstracts” there is the “Your Presentations” field. Click on the “+” icon of the “Actions” in order to upload the presentation document.

When is the deadline to upload the presentation for my paper?

You can login to your profile with your login details indicated on the acknowledge email and upload your presentation by 1 September.

My organization insists on using our official presentation template and not the IWA template. What can I do?

In case you must follow another presentation template you can still present your work in a non-IWA template.

If there are changes on my presentation what should I do?

In case there are changes, please visit the Speakers Preparation Room at least one hour before the session starts to give us the final version of the presentation. Have in mind that on the title of the file only the paper ID should be indicated.

What is the deadline to register as an author?

All authors must register at a lower presenter rate until the 1st of July. To register please use this link and follow the instructions. Unregistered authors will not be included in the final version of the Congress programme.

I cannot attend the Congress. Can a colleague of mine, who is going to the Congress, present it on my behalf?

The paper must be presented by the author or co-authors. If your colleague is not the co-author of the work, it is not possible to present it on your behalf. If any of the co-authors is attending the Congress, they may present it instead of you. Changes of presenter must be communicated to the IWA secretariat before the author registration deadline at wwce2018programme@iwahq.org. Papers will be excluded from the Programme if presenting author changes are not communicated to the IWA secretariat.

What is the maximum number of papers that one person can present?

We only allow a maximum of 2 accepted submissions (selected for posters and/or platforms) per presenter.

I have submitted a paper that will be part of the Programme of the Congress. Do I have to pay the registration fee?

Yes, you must register and pay the registration fee. Authors need to register during Early Bird period. Papers from authors that do not register to the Congress before the end of the early bird registration deadline will not be included in the Congress Programme.

Poster Presentation

What do you mean by “poster presenter”?

As a poster presenter, you will have a poster board to display your work and a 4-minute slot in the poster programme to present your work. Your poster will be grouped with other presentations, by topic.

Why is it important to submit the digital poster?

The submission of the digital poster will allow you to show your work to a wider audience through the online proceedings of the Congress. IWA will have the proceedings available for all the registered delegates before the Congress. The IWA secretariat cannot ensure that digital posters received after the deadline will be available online before the Congress.

If I send the digital poster before the Congress, do I still need to bring the hard copy of the poster with me?

Yes, poster presenters are requested to print and bring the hard copy of the poster (A0 format, 120cm high x 80cm wide, vertical) to the venue. The IWA secretariat cannot print posters.

When do I need to display the poster?

Ideally all posters should be put up on the poster boards on Monday morning. Posters will be shown for the duration of the event. If you need to leave before the end of the WWCE2018, you can take your poster with you. The IWA secretariat will not keep posters left behind after the deadline for collection on the final day of WWCE2018.

Where can I find the poster schedule?

The poster schedule is available here. In principle the poster pitch sessions will take place during lunch breaks in the conference rooms right before a relevant Technical Session or a Workshop Session.

I have been notified that my abstract has been accepted for a poster presentation. Do I need to prepare a full paper?

No, authors with a poster presentation should not submit a full paper. They only must prepare a digital version of the poster and a hard copy to bring and display at the venue according to the instructions. You can find the template under “Abstracts” – “Templates” field. Alternatively you can find the template here.

I want to prepare the presentation for my paper. Where can I find the template?

Only authors with an oral presentation should prepare a presentation.

My organization insists on using our official poster template and not the IWA template. What can I do?

In case you must follow another poster template you can still present your work in a non-IWA template.

I cannot attend the Congress. Can a colleague of mine, who is going to the Congress, present a poster on my behalf?

The poster must be presented by the author or co-authors. If your colleague is not the co-author of the work, it is not possible to present it on your behalf. If any of the co-authors is attending the Congress, they may present it instead of you. Changes of presenter must be communicated before the submission deadline to the IWA Secretariat. Posters will be excluded from the Programme if presenting author changes are not communicated to the IWA secretariat.

What is the maximum number of posters that one person can present?

We accept a maximum of 2 submissions (selected for posters and/or platforms) per presenter.

I have submitted a poster that will be part of the Programme of the Congress. Do I have to pay the registration fee?

Yes, you must register and pay the registration fee. Authors need to register during Early Bird period. Papers from authors that do not register to the Congress before the end of the early bird registration deadline will not be included in the Congress Programme.

I would like to deliver an oral presentation, but my paper was selected for a poster presentation. Is there an opportunity to give an oral presentation?

We receive a high number of submissions for a limited number of oral presentations. The independent Programme Committee reviews all submissions and unfortunately we cannot include all submissions in the programme. If an oral presentation is canceled by the author, registered poster authors are invited to fulfill the available slot.

Workshop Session

Which is the official language of the conference?

The official language of the conference is English and the communication with the Secretariat should be in English.

Do I need to register? How about the speakers I intend to invite to my session?

The organisers and the invited speakers need to register before the end of the early bird registration deadline to make sure that the session is included in the Programme.

How do I know the layout of the room and what equipment is available?

All rooms will be equipped with a stage, laptop, projector and other AV systems as well as technical support staff. In addition we’ll also ask your preferred room layout (e.g. theater style, round tables) and any preferred supporting materials (e.g. flip charts). Please bear in mind that the preferred room layout and preferred supporting materials are subject to confirmation by the Congress secretariat.

Session Chair

I have been invited to become a Session Chair. Where can I find the abstracts of the session?

In order to find more information about the session you co-chair you can always search on the online programme by your last name or the name of the session. There you can find the short abstracts of the presentations as well as the affiliations of the authors. An email with instructions and access to the extended abstracts will be sent to the chairs soon.

Registration

Registration rates: What does “LIC.” stand for, and how do I know if my country is eligible for the discounted rates?

LIC stands for Low Income Countries. For further information please check this link.

If my company is based in a LIC, am I eligible for a discounted rate?

Please check link to verify the eligibility criteria for LIC.

I have submitted several papers, which ID shall I give in my registration?

If you have more than one submission please send us a full list of all the IDs (7 digit codes) to mailto:wwce2018programme@iwahq.org as soon as you register. We kindly remind you that each registered delegate can represent a maximum of 2 submissions.

Funding

Can IWA help me in covering my registration fees and/or my accommodation to attend the Congress?

The International Water Association is a non-for-profit network; we are not able to fund the attendance of delegates to the Congress. We advise you to have a look at the World-of-Opportunities-Brochure for Young Water Professionals to see how you can look for funding.

Invitation Letters/Visa

Will I receive an invitation letter to the Congress from the IWA in order to facilitate my VISA process?

We are not able to provide an invitation letter before the registration is completed. Therefore we kindly ask you to proceed with payment and send to our registration company Ozaccom+ at ozaccom@ozaccom.com.au the proof of payment. They will be pleased to send you an invitation letter.

Proceedings and Publication

Is it necessary to submit a full paper if I do not intend to have the paper published in the journal?

Authors whose abstracts have been selected for a platform presentation do not need to submit a full paper. The selected abstracts from oral presenters will be sent to the IWA Water and Sanitation Journal for further review. The final decision on publication will be taken by IWA Publishing journal editors.

Can I submit a paper for publication if my paper will be presented as a poster?

If you wish to submit full paper of your work, kindly consider submitting directly to IWA Publishing; please do so at: https://www.editorialmanager.com/wst/

What are the preprint proceedings of the IWA Congress?

The preprint proceedings are a collection of the content presented at a Congress (abstracts of oral presentations and digital versions of posters). The preprint proceedings will be available for all registered delegates of the Congress.

Can the preprint proceedings of the IWA Congress be referred to as a publication?

No, the preprint proceedings are not a publication. Platform presenters may submit their abstract through the Congress for publication. The final decision on publication will be taken by IWA Publishing journal editors.

 

Authors automatically hold the copyright to their conference submissions, if the paper is accepted by the conference, the authors agree that their paper or abstract or poster can be used by the conference in the preprint proceedings of the event using the online platform (unless the authors expressly ask that this is excluded). The authors also agree that the conference organisers can send their papers to IWA Publishing for possible publication in their journals. If accepted in the journal the authors will pass their copyright to the publisher unless they are choosing to publish with an Open Access licence.

Congress Mobile App

Will there be a Congress mobile app?

Yes, there will be an app for the World Water Congress and Exhibition 2018. Only registered attendees will get fully access to the app content approximately 1 week before the event.

What will be the content of the app?

The app will have the most updated content at any time and will be updated also during the Congress. The programme with all its details will be included in the app. Additionally, the list of presenters, posters, exhibitors, sponsors and attendees will be available there. Within the app you will also find details about IWAPublishing, access to the online pre-print proceedings and some useful general information regarding the place and how to navigate at the Congress venue. Users will be able to link all their social profiles with their congress app profile and share within their network their posts. The App is available in iOS and GooglePlay stores and in an online version.

I have registered but I have not received an email to download the app yet. Is there something wrong?

An email on how to download and install the app to your mobile devices (smartphones, tablets, laptops) will be sent to the registrants approximately 1 week before the actual event.

I received an email to download the app but I cannot login. What can I do?

To navigate the Congress Programme you need first to download the app from your store by clicking on the “Download” button of the email. Then go back to the email and click on the “Verify your Account” button. You can always watch the video with the steps here.

I register for the Congress but i did not receive an invitation. What should I do?

Send an email to the wwce2018programme@iwahq.org with your registration number with your request. An invitation will be sent to you shortly.

I register for the Congress and I tried to download the app with the QR code but it does not seem to work. What should I do?

Check the instructions here. If you still face the same problem, send an email to the wwce2018programme@iwahq.org with your registration number with your request.

I register for the Congress but I did not receive an invitation. What should I do?

Send an email to the wwce2018programme@iwahq.org with your registration number with your request.

Another attendee has access to more features than I do. Why?

Exhibitors and Exhibition Visitors do not have access to the Programme and the Speakers. The rest Delegates do have access to this information. If you do not belong to any of these categories and you still do not have access to these features,  send an email to the wwce2018programme@iwahq.org with your registration number with your request.

You can also check how to:

Manage your Privacy

Build up your profile

Develop your personalised schedule

Message attendees

Schedule appointments

More questions?

Send us an email: wwce2018programme@iwahq.org

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